Office Desk Organization Cheat Sheet
When you start your day at work each morning, do you arrive to a desk that looks akin to a bomb site? If so, it’s quite obvious that you have an organizational issue with it! Having a neat and tidy desk offers two advantages. First of all, you can actually see your desk and know where everything is. And, second, it won’t cause any health and safety problems for you and your co-workers.
Of course, it also makes sense to keep order on your desk so that you can be productive and efficient with your work. If you’re struggling to keep your workstation in check, follow these simple strategies to organize your office command center:
Make good use of filing trays
Throughout your day, co-workers will come up to you and hand you paperwork that you’ve requested or need to action in some way. Are you just stacking or chucking those important documents anywhere on your desk? If so, it’s time to put some order into your incoming document system!
Perhaps the easiest thing to do is get a set of stackable trays and put them on a corner of your desk. You can then organize your incoming paperwork according to project or priority.
Keep your office supplies in draws
Pens, pencils, staplers, and notepads are just some of the items you’ll universally find on any desk. Where are you keep your office supplies? If your office essentials are hidden under stacks of paperwork on your desk, it makes more sense to store them in drawers underneath your desk.
That way, you know where they are and they are readily accessible. Plus, it stops valuable items like pens from disappearing when you’re not at your workstation! IKEA has some brilliant drawer units available to buy; take a look at http://www.ikea.com/ to see some examples.
Minimize personal distractions on your desk
Many people like to have photos of their loved ones on their desks. Unfortunately, some people completely clutter their desks with these homely reminders! It’s better to keep your personal effects to a minimum. Doing so gives you more desk real estate to use for your work.
Use your computer for reminders and notes
Let’s face it; the days of having a thousand Post-It Notes on your desk with reminders and notes are numbered! You need to use technology to give you a helping hand. It doesn’t just mean you have less “stuff” on your desk. You can technically access those reminders and notes even when you’re not at your workstation!
Also, do you sometimes find it tough to locate the right people in your company to assist you with your projects? If so, you should consider implementing an electronic organizational chart. Check out this page at https://pingboard.com/ to learn more about what they are and how they can work for you.
Set up filters on your inbox
Believe it or not, some people print out their incoming emails and keep them on their desks to action later! Are you guilty of doing that too?
Even if you’re not, it makes sense to use incoming email filtering rules on your computer email software. That way, you can organize messages according to sender and prioritize them. Plus, you’ll be doing the world a favor by not printing your messages out!
Thanks for checking out today’s cheat sheet on desk organization. I hope you’ve found it useful!