In the 21st century, thanks to the improvements of communication and cloud technology, companies are able to communicate with their employees anywhere. Effective communication is key to managing employees successfully, delivering important information, training, and motivate them on the individual level. If you would like to improve your internal communication methods, you can now rely on cloud apps and instant messaging. Find out how cloud communication and management can transform and improve your employee management, too.

Time Management

It is easy to manage shifts and time schedules using cloud applications. A simple application like Google Calendars for your team can help you schedule appointments and assign different tasks. Training is usually not necessary for these tools, as they are straightforward. If your time management system is on the cloud, you can also eliminate paperwork and can instantly communicate changes with your employees.

Managing Contractors

If your company works with contractors and subcontractors, collaboration is essential. You need to know the timescales and they need to know your deadlines. You might also need to deliver essential information, training, and assessment to your contractors from time to time. Instead of calling the office phone to ask the manager to get in touch with each individual, set up a shared workspace. This method has been proven to be effective in boosting productivity in the construction industry. Make sure that you work on sharing resources and information with the contracted company’s managers to design an effective and seamless system.

Risk Management and Alerts

Small and medium sized companies can take advantage of the capabilities offered by cloud computing to manage their risks. Sending out alerts and notifications for employees working on different sites in a timely manner is important in every industry. Getting a system like the iot in healthcare can boost productivity and allow companies to deliver important risk warnings and alerts in a timely manner through mobile devices, computers, and even text messages.

Delivering Training

One of the least known uses of cloud apps is delivering training and assessments. In some industries, regular training is a regulatory requirement. By allowing employees to complete their courses online whenever they have time, employers can avoid taking out entire teams from production, and schedule training to the most appropriate time. This helps maintain the overall productivity of teams. Assessments can also be completed online, and results can be recorded, analyzed, and distributed. This way, the company can identify the areas of improvement, and the further training needs of individual employees.

Cloud Accounting

Creating a cloud application that automatically logs employee hours, travel costs, and bonuses is a good way of cutting the  cost of human resource management. There are several applications that connect to the schedules of workers and automatically calculate payroll, rewards, and holiday entitlement. By managing theme on the cloud, companies are able to give employees access to their personal and employment information, and increases the overall transparency of the firm. At the same time, the HR department will benefit from a reduced workload, as they will have fewer queries.

Employee Surveys and Feedback

Measuring employee satisfaction, training needs, and competencies can also be completed through cloud applications. Gathering responses to annual employee surveys or views on proposed changes in working hours, location, or benefits can be a daunting task if it needs to be done in person. However, creating simple anonymous surveys and analyzing the results using online tools can be simple, thanks to the development of cloud computing and apps.

Cloud Collaboration

Collaborating as a team, even if some employees are not on site can increase the company’s ability to react to real time changes. Collaboration tools available on the Cloud can help enhance creativity. Collaborating through the cloud can allow everyone to participate through their mobile devices and receive feedback on their work real time. Whenever there is a shared problem your company’s employees face, setting up a file to collect ideas and proposed solutions can help you come to an agreement faster than using traditional methods.

In the changing business environment of the 21st century, companies should seek new ways to reduce their costs, manage their employees better, and communicate effectively, in a timely manner. Accounting, payroll, risk management, and collaboration can be hosted on the Cloud, providing small and medium sized businesses with substantial cost savings, improved productivity, and enhanced productivity. Cloud computing is slowly changing the way companies react to new challenges and build their capabilities.