Essential Guide To Your Next Big Office Move
Moving office can be an exciting time for any business. It’s a sign that you are moving up in the world and are beginning to make progress. However, it’s also an incredibly stressful and time-consuming activity. Get it wrong, and you could end up missing out on a lot of business, and your day-to-day operations can suffer from disruption. To help you out of a potential sticky spot, I’ve put together this simple checklist and guide for moving offices. Use it, and with a little luck, your big day should run as smooth as silk.
Make sure you start planning well in advance of your move. Yes, sometimes a move needs to happen fast, but you should have an inkling you need a new office long before you make the decision. Start planning right there and then, so that you have plenty of time to make arrangements – and find the best deals.
Starting your plan
Your plan should contain an answer for any event, good and bad. The more detail you have in your plan, the better you can react to any given situation. Don’t forget that the slightest little hitch can result in the loss of a day’s earnings – or worse. The idea is to make everything go as smooth as possible and get your move finished in double quick time. Now, let’s look at the sort of thing you might want to put in your plan.
Your long-term goals should be complete at least 6-8 weeks before your move. You should have a place to move, and be ready to see out the end of your current contract. You should also visit the new office and start taking measurements. Sketch out a plan and order any furniture requirements. Arrange any decorating to take place well in advance. You should also start building a team of people to help with the move – and hire a removals company. Reputable moving firms are always hard to book last minute, so it’s important to make a booking at least six weeks before the big day.
Speak to your energy suppliers and let them know you are moving. You can also start notifying your customers and suppliers about your new premises. Change all marketing materials so they include your new address. Finally, start boxing up any items or equipment that are inessential to your day-to-day workloads.
Approaching the big day
Make sure your team understands their responsibilities. Start packing up everything other than business critical equipment and get it ready. Also, consider contacting contractors to make any final changes to the new office. For example, an electrical contractor might need to install extra sockets for your equipment. The idea is to make the transition as smooth as possible, and to be work-ready as soon as you arrive.
The more people you have to help, the easier your move will be. That said, you will need to nominate a few people to take control of your normal business operations. They can work as a skeleton crew until the new office is kitted out and ready for business. Good luck with the move – and let me know how you get on!